Property maintenance management software

Hours a year of planned maintenance

64

Checks on one visit

252

Hours one visit takes

30

Every figure on this site comes from the numbers you enter and the method printed beside them: your assets, your checks, your minutes, your visit frequency and your defect rate. Where a guide names a published document it names the document and the date it was read. This site publishes no statutory rule text, no certificate and no contractor's price.

Property maintenance management software is bought at a particular moment, and it is almost never the moment the schedule stops working. It is the moment somebody asks for proof: an insurer after a claim, an incoming managing agent, a tenant's solicitor, a governor or a trustee who has read something. The schedule was fine in a spreadsheet until the day the answer had to be produced, and it turned out to be a set of dates with no evidence attached. This guide is about what to look for in that light rather than in a demo.

Open the Ppm checks Free to use. No account, no card, no trial clock.

Start from the asset register, not the calendar

The register is the thing every other feature depends on: an asset with a location, an interval and somebody responsible. Software that lets you build a schedule without a register lets you build a schedule that quietly omits the plant nobody remembered, which is the plant that fails.

Make completing a visit the easy path

If marking a visit complete takes longer than writing it on a sheet, it will be written on a sheet, and the record will be a month behind by spring. The test in any demo is how long it takes an engineer standing in a plant room to record twelve checks and one defect.

Check what comes out, not just what goes in

The output is the point: a list of what was serviced in a period, with dates, against the assets. Ask to see that report before you buy, because a system that captures beautifully and reports badly leaves you back where you started when the question arrives.

Ppmly Pro

Keeping the proof between visits

Upgrading turns the sheet into the register. The assets you sized become the asset register; the intervals become a schedule that says what is due this month; the completed visit becomes the proof, dated, against the asset it was done on. Export is always available, so the maintenance history is yours whether or not you stay.

• Take the completed check sheet away as a file for the building's records.
• Issue paperwork with your name on it and without ours.
• Keep the sheet you sized and open it again next quarter.
• Put your organisation's name on the check sheet and the defect report.
• Export the whole maintenance history in one go, including on the way out.
• Send the check sheet or a defect report from the record it came from.
• Connect your own Stripe account if you bill maintenance on.
• Connect the bookkeeping you already file with.

£50per month, whole team

Start Ppmly Pro Pricing

Ppmly Pro is £50 a month and renews monthly at £50 a month until you cancel. The price and the renewal date are shown before you pay.

What a facilities manager asks before running the Property maintenance management software

What should property maintenance management software actually do? Hold the assets and their intervals, produce the month's due list from them, let a visit be completed against the asset, and report what was done over a period. Everything else is convenience around those four.

Is this a CMMS? No, and the distinction is worth keeping. A CMMS is built around work orders raised all day in an operational setting, usually with parts and stores. Ppmly is built around the planned visit and the proof it happened in a building.

We use three contractors. Does that work? It is the normal case. The register and the schedule are yours, the visits are recorded against your assets whoever performs them, and a change of contractor does not take the history with it, which is the point.

What does it cost? The PPM check sheet on this site is free with no account. Ppmly Pro is £50 a month for the whole site, however many assets and however many people use it.

Ask us about Property maintenance management software

Tell us how many assets you look after, how the schedule is kept today, and what happens when somebody asks for last year's proof.

Send it to us