Ppm schedule
- Hours a year of planned maintenance
- 64
- Checks on one visit
- 252
- Hours one visit takes
- 30
Every figure on this site comes from the numbers you enter and the method printed beside them: your assets, your checks, your minutes, your visit frequency and your defect rate. Where a guide names a published document it names the document and the date it was read. This site publishes no statutory rule text, no certificate and no contractor's price.
A PPM schedule is a simple document that goes wrong in one predictable way: it drifts. It starts as a list of assets and intervals, and within a year the boiler service has moved twice, a contractor has changed, two assets have been replaced and one has been added by somebody who did not tell you. The schedule still looks complete, which is the problem. This guide is about building one that can be checked against reality rather than trusted.
Open the Ppm checks Free to use. No account, no card, no trial clock.
List the assets before the dates
Walk the site or take the register from the last contractor's report and list what is actually there, with locations. A schedule built from last year's schedule inherits every omission in it, and the asset that was never on the list is the one nobody will notice is unserviced.
Put the interval on the asset
Quarterly, twice yearly, annual: hold it against the asset rather than in the calendar. Then this month's due list is derived from the register instead of maintained beside it, and moving one visit does not silently move the next one with it.
Close the loop with the completed visit
A schedule is a plan until the visit is recorded against the asset. Recording it is what turns the schedule into a maintenance history, and the history is the only part anyone ever asks to see. The free check sheet on this site sizes that visit before you commit to an interval you cannot staff.
Ppmly Pro
Keeping the proof between visits
Upgrading turns the sheet into the register. The assets you sized become the asset register; the intervals become a schedule that says what is due this month; the completed visit becomes the proof, dated, against the asset it was done on. Export is always available, so the maintenance history is yours whether or not you stay.
- Take the completed check sheet away as a file for the building's records.
- Issue paperwork with your name on it and without ours.
- Keep the sheet you sized and open it again next quarter.
- Put your organisation's name on the check sheet and the defect report.
- Export the whole maintenance history in one go, including on the way out.
- Send the check sheet or a defect report from the record it came from.
- Connect your own Stripe account if you bill maintenance on.
- Connect the bookkeeping you already file with.
£50per month, whole team
Start Ppmly Pro PricingPpmly Pro is £50 a month and renews monthly at £50 a month until you cancel. The price and the renewal date are shown before you pay.
What a facilities manager asks before running the Ppm schedule
What goes in a PPM schedule? Every serviceable asset with its location, its service interval, who performs the service and when it was last done. Dates without assets are a calendar; assets without dates are an inventory.
How often should assets be serviced? That follows the manufacturer's instructions, the equipment's duty and any statutory requirement, which is a decision for a competent person and not for this site. The check sheet takes whatever interval you set and shows what it costs in hours.
Quarterly or annual? The arithmetic is worth doing before deciding: run the check sheet at two intervals and compare the hours a year. A quarterly regime on a large register can cost more engineer time than the failures it prevents on low-duty plant.
Can a spreadsheet hold a PPM schedule? It can hold it, and it holds it badly once more than one person touches it or the site has more than about fifty assets, because nothing derives the due list and nothing records that a visit actually happened.
Ask us about Ppm schedule
Tell us how many assets you look after, how the schedule is kept today, and what happens when somebody asks for last year's proof.